Privacy Policy

Effective Date: 07-08-2025

At Conclave International, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, store, and share the information you provide to us through our website https://conclaveinternational.com/ and our associated digital services, including conference registrations, newsletter subscriptions, abstract submissions, and other interactive features.

1. Information We Collect

We may collect personal information that you voluntarily provide, such as:

  • Full name

  • Email address

  • Phone number

  • Postal address

  • Professional details (designation, institution, etc.)

  • Abstract submissions and related documents

  • Payment information for registration or conference participation

We also collect non-personal data like browser type, device type, and site usage statistics using cookies or analytics tools.

2. How We Use Your Information

The data we collect may be used to:

  • Communicate conference details, updates, or promotions

  • Process registrations, abstract submissions, and payments

  • Respond to your inquiries or support requests

  • Improve the functionality and user experience of our website

  • Produce conference material like abstract books, name badges, certificates, etc.

  • Comply with legal obligations

We do not sell, trade, or rent your personal information to third parties.

3. Information Sharing and Disclosure

We may share your information in the following scenarios:

  • With event speakers and organizers to assist with conference planning

  • In conference materials such as abstract books, name tags, and event listings

  • With service providers (e.g., payment gateways, email marketing tools) who support our operations

  • In photo/video material captured at events, which may be used in promotional content

  • With advisory boards or collaborators involved in event programming

4. Your Rights and Choices

You can:

  • Unsubscribe from promotional emails at any time using the link in the email

  • Request access to, correction of, or deletion of your personal data

  • Ask us not to include your data in public materials (e.g., abstract books)

For any of these, contact us at info@conclaveinternational.com.

5. Photography & Videography

By participating in our events, you consent to photography and video recording. These may be used in future promotional content. If you do not wish to appear in such media, please inform us in advance at info@conclaveinternational.com.

6. Testimonials & Public Information

With your permission, we may display testimonials or endorsements on our website along with your name and title. To update or remove your testimonial, please contact us.

7. Data Security

We implement appropriate technical and organizational safeguards to protect your personal data. However, please be aware that no transmission over the internet is 100% secure.

8. Cookies & Tracking

We use cookies and analytics tools to monitor site traffic and user behavior. You may disable cookies in your browser settings, but doing so may affect certain site functionalities.

9. Children’s Privacy

Our website and services are not intended for individuals under the age of 18. We do not knowingly collect data from minors. If you believe a minor has provided personal data, please contact us and we will remove it.

10. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page. Continued use of our website constitutes your agreement to the updated terms.

11. Consent

By using our website or providing your personal information, you consent to the collection and use of your data in accordance with this policy.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy, please contact:

Conclave International
Email: info@conclaveinternational.com
Website: https://conclaveinternational.com/